Andréa Sumé

The Benefits of a Virtual Board Room

A virtual boardroom is a conferencing tool that allows remote participants to take part in meetings as easily as local attendees. These platforms provide a variety of room layouts that are designed to accommodate the type of activity that will be held during the meeting. A brainstorming session, for instance may require a totally different layout than a session for advising succession candidates.

The most effective virtual board rooms come with intuitive tools that help to maximize efficiency. The most important feature is a clear agenda, that keeps everyone prepared and focused on the things that matter most during the meeting. Software that incorporates note-taking tools, such as highlighters or annotations, can improve this. Directors can take notes and highlight from the previous meeting and then bring them to the next meeting.

Digital boardrooms allow the storage of data in a safe environment that allows for controlled distribution and access. Documents can be password-protected to prevent unauthorized viewing and sharing. Users can also restrict downloading functions to keep information secure. This is a better option instead of distributing paper documents that could get lost or stolen. It is also a way to ensure that the complete board of directors’ meeting materials are available at all times.

A virtual boardroom can also aid in reducing the cost of creating and disseminating board books. These costs can add up to thousands of dollars per year. A digital environment allows for last-minute modifications to be made to the board book. These benefits are especially valuable for multinational companies that may not be able easily to bring board members together from different countries in person.

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