A board portal is a software tool that lets directors access meeting agendas, minutes and reports online prior to meetings. These tools are designed to streamline meetings and workflows, as well as provide collaborative features that align stakeholders and enhance discussions as well as strategic decision-making.
Board portal software is being used by more and more organizations. This is due largely to the widespread adoption and use of software as a services models, the increase in leaders who are digitally literate joining boards, and the desire to improve the internal processes.
It is essential to look at a vendor’s reputation in the field and ensure that they provide responsive customer service for users. Particularly in the first stages of implementation, this can help to reduce adoption barriers and ensure that your board is up and running smoothly.
The best portals alert directors about the latest papers and updates. They allow directors to search their entire archive of documents and offer easy ways to add notes or annotations. They also offer 24 hour year-round specialist support. They can prepare for their meetings without worrying about the technology not working. This will allow them to focus more time on strategic discussions and deliberations during their actual meetings. The most secure websites will also have robust encryption protocols for data in rest (RSA 2048 bits) and in transit (AES 256). This ensures that your data is safe in the event of a security breach.