The idea of embracing meeting room management is a great strategy to increase productivity in the workplace. Meetings can be scheduled to start and end promptly if you streamline the booking process as well as keep rooms tidy and stocked with supplies promote best practices, and implement changes in accordance with the patterns of booking. To make these changes simpler to implement, think about using the right software that can provide seamless and user-friendly experiences.
Meeting Room Management software allows employees to book a room and manage bookings using any device. Ideally, it should offer real-time updates in order to avoid double bookings. It should also integrate with existing tools like calendar applications or collaboration platforms. Integration with digital signage applications also ensures that everyone has the ability to access the correct information regardless of where they are and what they’re doing.
Setting up a room booking policy in place is a great way to reduce the number of no-shows and ghost meetings which cost time, money and resources. A simple rule that encourages employees to use smaller Huddle rooms for meetings with two people and larger conference rooms for groups of five or more people will make space and allow employees to maximize use of your meeting rooms.
Implementing a modern booking system is also a way to improve the effectiveness of meeting rooms. This system will cancel a reservation automatically if no one is present during the scheduled time. Typically, this happens by sending an automated reminder to the meeting organizer and attendees. The meeting organizer is then able to change the date and time, and the room can be opened for other employees to use immediately.