If you have to share sensitive documents online with multiple people, using a virtual data room is the most secure way to do it. They let you decide who is able to access what within the security of a protected environment. They also come with auditing tools that allow you to keep tabs on who is able to access which files. They also offer advanced measures of security, such as encryption, two factor authentication and watermarks to stop sharing of files that is not authorized and leaks of information.
Many companies turn to free cloud storage tools and online file sharing services for their data sharing requirements however, they don’t have the granular permission settings such as auditing, watermarking, and auditing features that data rooms offer. If you’re trying to sell your business or raise capital, or to close a deal, the most important thing you want to avoid is for confidential information to fall into the wrong hands.
The top VDR providers offer a variety of reports that let administrators easily monitor user activities by determining who was watching what and when. This is particularly important when working with a third party to ensure confidentiality, particularly after the room has closed.
Additionally some of the top VDR providers let you specify whether each document is viewable, printable or downloadable on the website. This is helpful when working with a buyer that has strict requirements regarding data. They also allow dynamic watermarks for viewed or printed pages to protect against data leaks and unauthorized file sharing.